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What You Need to Document When You Travel for Business

Published: 27/09/2017 - Filed under: Home » News »

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Traveling for work can be both a blessing and a curse. When you have a family at home, it can be hard to stay away on business for long periods of time. Regardless of whether you’re single or a family person, traveling does have its perks. You get to see places you haven’t been to before and you get to rack up your air miles for when you and your loved ones want to go on a trip together.

When you travel, and especially when you travel for business, you need to document it properly. Here are the four biggest areas that you need to keep detailed records of:

 1.     Your Expenses

When you travel on behalf of your company, you can usually either get reimbursed entirely for your expenses or, at least, get tax off. That is why you need to keep very detailed records of your expenses, from food to lodging. Keep records that you can claim compensation for and those you can’t. The more detailed you keep these records, the better. A good idea when you’re traveling is to scan the receipts and the email confirmations and save them using metadata. You should be able to find receipts by purpose, date, and location.

 2.     Your Pay

You should always have records of your pay for tax purposes. When your pay is more complicated than a simple monthly paycheck, however, it’s necessary to have these records. When you get paid by commission or have a lot of overtime from traveling for business, you need to have these records in case you ever get audited. Use a paystub generator to make the process simple.

 3.     What You’ve Done

Something else you should do when you travel for work is keep a record of what you have done for the company. This record only needs to be shown if your employer is unsure or questions you on your status and how much you’ve done while you’re away. If you’re consistently productive and please your employer, you can later use this to ask for a raise or even a promotion.

 4.     The Place You’ve Been

The other side of traveling for business is that you still get to travel. When you’re on your off time, take photos, videos, and more of the place you are visiting. This is how you’ll keep in touch and stay connected to your loved ones back home. With today’s technology, it’s easy to share in the experiences. Share what you see, and your after-work adventures from where you ate to what you’ve done. At the very least, you’ll be able to look back and pretend that your business trip was a vacation. 

When you travel for business you need to document both your professional and personal life. Keeping records of your expenses, pay, and what you’ve accomplished is financial and business savvy. Keeping a record of your time in this new place is good for memories and for sharing your experiences with your loved ones. The more organized you are, the better. 

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